SUBMISSION OF APPLICATION DOES NOT GURANTEE ALLOCATION OF SPACE

1. Application/Acceptance: Applications for Trade Stand space must be made through the official online application process. (hard copies available on request). The application must be fully completed, and the Exhibitor must agree to accept the relevant terms and conditions. Submission of application does not ensure allocation of trade space. Show management reserves the right in its absolute discretion to reject an application for exhibition space, to reduce trade stand allocation, withdraw permission or close down an exhibition stand. The Exhibitor accepts that in applying for a stand allocation, he/she accepts that the Iverk Show Management will not be responsible for any loss of profit, consequential loss or any loss whatsoever arising by reason of their participation at the Show. Exhibitors must obey all the rules of the Iverk Show and obey any instruction from authorised personnel, before, during and after the show. Any disputes arising out of the conditions laid out by the Iverk Show, between exhibitors or between the Show management and exhibitors, shall be resolved at the absolute discretion of the Iverk Show. We will not tolerate verbal or physical abuse towards Show Staff – no benefit to either party.
2. Breach: Any breach of these terms and conditions by the Exhibitor shall, without prejudice to any other remedy available, entitle Show management to cancel the agreement with the Exhibitor and remove or request the immediate removal of the Exhibitor and its property from the site.
3. Catalogue: The Show Management shall not accept responsibility for the content, errors or omissions in the catalogue.
4. Changes or Cancellations: The Show Management reserves the right, at its reasonable discretion (which shall reference to weather forecasts and ground conditions) to postpone or cancel the Show, make amendments to the parameters of the site or the stand space and/or amend the planned times as set out above. The Show will not be responsible to any exhibitor or person for loss of profit or any consequential loss arising out of the cancellation of the event. The Show shall not be liable for any failure to perform its obligations pursuant to these terms as a result of flooding, fire, lighting, explosion, drought, ground conditions, act of God, act of terrorism, war, rebellion, sabotage, strike, disease or any other event outside reasonable control of the Show management. The Show recommends that insurance cancellation cover be considered by the Exhibitor.
5. Closure of Stands and Exiting: The Exhibitor shall not commence closing down its stand until 5.30pm on the day of the Show.
6. Documents:  Insurance and indemnity form (Food Hygiene Cert if relevant) must all be provided.
7. Entry of Stand Equipment & Business Times: Access is available from Thursday 22nd August. All heavy equipment MUST be on exhibition stand by 6.00pm, Friday 23rd August. All access to site will cease from 8pm on Friday 23rd August. (NO EXCEPTIONS). DUE TO SAFETY & SECURITY CONSIDERATION, NO REQUEST TO BRING IN STAND EQUIPMENT ON SHOW DAY WILL BE ENTERTAINED, IRRESPECTFUL OF THE CIRCUMSTANCES.  The Trade Stand areas will be a PEDESTRIAN TRAFFIC ONLY AREA after 9.00am on Show Day, Saturday 24th August 2024. The Exhibitor shall ensure that their stand is attended and open for business by 9.00am of the day of the Show. Failing that, the trade stand steward shall be entitled to reallocate the stand space, with no refund of fees. All trade stands must be open for business from 9.00am to 5.30pm on Show day. Stands must be completely dismantled and removed no later than Monday 26th August. Security is the responsibility of the exhibitor. .
8. Fees: The Exhibitor must pay the required full fees when the application is approved within 7 days of approval. The Exhibitor shall remain liable for the fee if the Exhibitor cancels after application. Cancellation of space is non-refundable and non-transferable. Bank charges will apply if currency other than the Euro is used. €6.50 will be charged for regular foreign currency. Other options will carry higher charges. 
9. Fundraising, Collection, Etc.: The Exhibitor shall not hold raffles or collections for contributions to its funds at the Iverk Show. Only one official raffle is permitted at the Iverk Show each year.  Should an Exhibitor be found ‘hosting’ a fundraiser without prior written consent of the Show Management – The Iverk Show reserves the right to close down the entire exhibition stand on the spot for the duration of the Show without refunding the cost of stand or loss of earnings, the exhibitor may also be refused entry to exhibit at any further Iverk Show.
10. Generators: No power is provided to outdoor trade stands, Exhibitors using generators must insure that generators are silent, and safety precautions must be adhered to.
11. Insurance: Public Liability- All Exhibitors must have insurance policies in respect of public liability, with minimum of €2.6 million limit of indemnity, any one incident. A letter from their insurance company confirming their public liability cover and indemnities (Iverk Show and ISA must be named on the policy). The Exhibitor must ensure that confirmation of their current insurance policy accompanies their Trade Stand application. Under no circumstances will any Exhibitor be admitted to the show grounds without production of this evidence of insurance.
12. Indemnity: The Exhibitor indemnifies the Show and agents against all and any liabilities, losses, costs or expense caused, directly or indirectly, as a result of any actions or claim by any person of any breach by the Exhibitor of these terms or by act of negligence of the Exhibitor, its employees, directors, agents, sub-contractors or other persons authorised by the Exhibitor. Confirmation letter must be specifically extended to indemnity the Iverk Show Society, the Irish Shows Association and Site Owners, against any claims losses, damages or injuries that may arise for the durations of the Iverk Show on 24th August 2024 and including the 3 day period before and after the event which may be required for the setting up and clearing away of exhibitor from the show grounds. Agreement with our terms and conditions also confirms indemnity to the above.
13. 1.1 Limits on Liability: Whilst the Iverk Show Management will provide General Security for the overall site area, each Exhibitor is responsible for the security of their own exhibition and stand area. The Iverk Show will not be responsible for any loss or damage arising from any source whatsoever. The Exhibitor is advised to make adequate arrangements for protection of their exhibits. Each exhibitor should have adequate insurance cover in respect of such damage or loss. The Show Management accepts no liability for damage to property, personal injury, death or other loss caused to the Exhibitor or its authorise persons. In particular exhibitors with machinery which could cause injury when in motion or otherwise are required to have adequate safeguards in place to protect the public and especially children.
14. Litter: The Exhibitor shall ensure that their Stand Space is tidy at all times and be responsible for proper disposal of any litter. The Exhibitor shall leave their Stand Space completely clear of litter, please use skips provided. The Exhibitor shall restore their stand space to its original condition. 
15. Passes: The number of free admission and vehicle passes relate to the stand area booked – 1 pedestrian pass and I Trade Pass for space above €120 all others 1 pass only
16. The Exhibitor shall ensure that its staff or authorised person carry proper passes and identification at all times on the site. One vehicle per Exhibitor will be allowed on to the Show grounds for the duration of the Show.
17. Regulations and Health & Safety: The Exhibitor shall comply with all current regulations, including Safety, Health and Welfare Act and the guidance issued by the Health and Safety Authority in relation to it. The Exhibitor shall comply with all directions of the site Safety Officer. All Exhibitors will be responsible for preparing and implementing their own Health and Safety Statement, Emergency Plans & Procedures, Crowd Management Plan, Fire and responsibilities that are necessary for a company exhibiting at a public event. Extreme caution must be practised at all times – especially in the livestock area.
18. Sales & Advertising: Only within the exhibitor allocated stand area should they sell, offer for sale or advertise their goods/services, including the distribution of leaflets, unless extra advertising space is purchased. Level of business transacted is the sole responsibility of the trader. Branding by the Exhibitor should be in keeping with the style of the Show.
19. Site: Whilst every effort will be made to accommodate exhibitor space requirements, final allocation and location of exhibition space will be at the discretion of the Show Management. The Exhibitor shall report to the check in office and the trade stand supervisor on arrival to be shown the precise location of Stand Space. No cars, trucks or vans may be parked in the exhibition area during the show, unless it is within their stand area. Vehicles must be parked in the exhibitor’s car park, which is adjacent to the trade stand area, provided entry is before 9.00am and exit after 6.30pm.
20. Stand Space: The Exhibitor shall ensure that all marquees, ropes, signs and other equipment are kept within the Stand Space at all times. The Exhibitor is not permitted to sub-let, transfer or share a Stand Space. Any activities that could infringe on the rights of other exhibitors must be avoided. The Exhibitor shall ensure that no damage is caused to the Site, within the Stand Space. The Exhibitor shall not sell refreshments, food or drink for immediate consumption, as this infringes on our catering franchise agreement.
21. Trading and Selling of Goods: The Iverk Show will not entertain the trading of goods and services that have not been declared on the official Trade Stand application. Trading and selling goods which may cause harm/issue is strictly forbidden, e.g. pellet guns, knives, balloons, water pistols, etc. Failure to abide by these Terms & Conditions will result in the goods being seized/impounded and the trader in question will be required to leave the Show grounds, Iverk Show Management will not entertain any claim for refund/rebate of trading fees or associated costs should this situation arise.
22. Full Documentation: No application will be processed without all the necessary documentation and information (including insurance & indemnity forms) being forwarded before closing date, 5th July 2024.
23. SUBMISSION OF APPLICATION DOES NOT GURANTEE ALLOCATION OF SPACE